Pure eBooks · cool manual

owner · level 3   accounts · level 2   sales · level 1 PIN 1234 ???? first login: default 1234 → users → create new company gear (owner only) ???? M‑Pesa / bank / cash

???? get started · first login

Default PIN: 1234 (owner) — after login, go to users to create new credentials.

• Open Pure eBooks – you’ll see a 4‑digit overlay.
• Type 1234 and click Unlock.
• Dashboard appears with KPIs (revenue, cash, profit).
• Top right shows logged user (admin).
• Owner sees company gear icon – start there!

⚙️ company & accounts setup

company details

• Click gold button (owner only).
• Fill name, address, tax ID, upload logo.
• important Add bank accounts, M‑Pesa, cash accounts (no opening balance needed – use deposit later).
• Save – accounts appear in Accounts module.

M‑Pesa example

Name: Business Till
Phone: 07XX-XXX-XXX
later you can record payments from it.

user roles & access

role	level	modules accessible
owner	3	full: dashboard, inventory, customers, vendors, LPO/expenses, invoices, payroll, accounts, reports, loans, users, history, company settings
accounts	2	dashboard, inventory, customers, vendors, LPO/expenses, invoices, payroll, accounts, reports, loans
sales	1	inventory, customers, vendors, LPO/expenses, invoices

In Users module (owner), create new users linked to employees. PIN must be 4 digits.

???? core modules · quick cards

inventory

add items, buying/selling price, tax rate, quantity.

customers

name, tax ID, phone – used in invoices.

vendors

for LPOs & purchases.

invoices

sales to customers, track paid/partial.

???? invoices · step by step

new invoice: customers → add items (from inventory or manual) → set tax %, discount → save. Document auto‑number: 2025/0001.

tax type

• exclusive – tax added to subtotal
• inclusive – tax included in price

payment

Click add payment, choose invoice, account, amount. Status updates to paid/partial.

???? LPO & expenses

create LPO (purchase)

• New LPO → vendor, date, items (buying price).
• mandatory authorizer select owner/accounts user.
• Save – inventory increases automatically.

expense

New expense → category, amount, payment account → immediate transaction.

???? accounts & money flow

deposit · withdraw

Each account shows balance. Click deposit/withdraw, fill date, amount, ref.

transfer money

from account A → B, amount, date. Balances update instantly, two transactions created.

statement

view all transactions per account, also printable PDF.

???? payroll & employees

departments & employees: Departments e.g. Finance, Sales. Employees: name, ID (auto), basic salary, link to user (optional).

payroll transaction: New payroll → employee, allowances, deductions → net calculated. Save as draft, then mark paid (creates account transaction).

???? loans (given/received)

interest rate & payment schedule tracked.

• loan received (you owe) → money in from lender
• loan given (receivable) → you lend money
• Payments reduce balance; remaining balance always visible

???? reports · financial overview

report	description
Profit & Loss	revenue – expenses
Balance Sheet	assets = liabilities + equity
Trial Balance	debits = credits (double‑entry check)
Receivables / Payables aging	overdue buckets
Tax report (VAT)	output – input tax

generate, then download PDF (gold/white professional layout).

❓ frequently asked

where is my data stored?

in your browser (localStorage). export via Excel backup regularly. clearing browser deletes data.

can i edit a paid invoice?

yes, but it will delete related payments & restore inventory. you may need to re‑record payments.

what happens when i delete an LPO?

inventory is reduced (items removed), all linked transactions deleted, account balances reversed.

forgot PIN?

owner can reset in Users. if only one owner, clear browser storage (⚠️ loses data) to restore default 1234.

???? need help? contact

✉️ mnd.ke@outlook.com Pure eBooks · professional accounting
version 1.0 · cool manual with gold & green manual v1.0 / 2026-03-06 · designed with gold & green · approx 9000 characters Pure eBooks · comprehensive guide · double-entry · inventory management · LPO workflow · M-Pesa integration · owner level 3 full access · accounts level 2 reports · sales level 1 invoices · default pin 1234 · company setup · bank accounts · cash accounts · user roles table · core modules inventory customers vendors invoices · tax inclusive exclusive · payment methods · LPO authorizer · inventory increment · expense transaction · deposit withdraw transfer · statement PDF · payroll departments employees · loans interest aging · profit loss balance sheet trial balance receivables payables vat report · data storage localStorage · export backup · edit paid invoice reset · delete LPO reversal · reset pin browser clear · support email · professional layout gold green.